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Before your Erasmus study abroad

Application, nomination, registration at the host university etc. - all this and more has to be done before the beginning of the Erasmus studies to make it a full success.

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Application for an Erasmus study abroad

Inform yourself in advance, preferably at least one and a half years before your planned study abroad, about the Erasmus exchange with European partner universities offered by your department. You may find these in the list of Erasmus partner universities.

The responsible Erasmus departmental coordinator can inform you about the application procedure and application deadlines for Erasmus exchange places. Usually there is only one application deadline per year in the following academic year (for the winter term and summer term).

Submitting the Erasmus grant request

After receiving a place to study from your Erasmus departmental coordinator, complete the Erasmus online grant request form and submit it. Some faculties and departments (e.g. Department of Romance Studies and the Department of English and American Studies) require you to have already submitted this as part of your application for an Erasmus study place.

Application form

Print out and sign the application (digitally) and have it signed (digitally) by your Erasmus departmental coordinator. Your Erasmus departmental coordinator will then forward the scholarship application to the International Office by e-mail. Your application can only be processed then.

Important information about the dates of your study abroad (Erasmus funding period): Please research the correct semester dates (i.e. lecture and examination periods) on the website of your host university and enter them in the online application. If you cannot find any future dates, please use the current semester dates for orientation. Please note that only lecture and examination periods at the host university can be funded under the Erasmus programme (as well as any orientation events before the start of the lecture period).

More information

Requesting Erasmus additional funding (if applicable)

Here you can find details about Erasmus additional funding.

Further information

Nomination and registration at the host university

After your Erasmus departmental coordinator has selected you for an exchange at a partner university, she:he will nominate you. Thereafter, you will be able to register at the host university as an Erasmus student.

Many universities contact their Erasmus students via email after the nomination and provide them with information on the application process. Unfortunately, this is not always the case. Therefore, please check the website of the International Office of your host university for information on the application process and deadlines for "Erasmus incoming/inbound students."

Online Learning Agreement (OLA)

The receipt of the Erasmus grant depends on the Online Learning Agreement (OLA). In many cases, it is also required for registration at your host university.

In this online form you agree with your Erasmus departmental coordinators, at Ruhr-Universität Bochum as well as at your host university, on the choice of courses you will complete abroad. You are obliged to select, take and pass courses to the extent of at least 15 to 30 ECTS per term. In order to complete the OLA digitally and to guarantee the recognition of the academic achievements from abroad at Ruhr-Universität Bochum, inform yourself about the courses offered at your host university in advance of your stay and discuss them with your Erasmus departmental coordinators.

To Online Learning Agreement

Important note: Please send a PDF version of your OLA with the signatures of all those involved (you, your Erasmus departmental coordinator at Ruhr-Universität Bochum as well as the coordinator at your host university) to erasmus@rub.de. For stays beginning in the following winter term, the submission deadline for the OLA is 15 July, for stays beginning in the summer term, it is 15 December.

If you have any problems or concerns with your OLA, please contact erasmus@rub.de!

ONLINE TUTORIALS:

Logging into your OLA

Creating your OLA

ECTS minimum requirements

In order to receive the Erasmus grant, you are obliged to select, take and pass courses to the extent of at least 15 to 30 ECTS per term, agreed upon in the Online Learning Agreement (OLA).

If your Erasmus departmental coordinator at Ruhr-Universität Bochum or at the host university requires a certain number of ECTS which is higher than the number we specify you will have to select courses to this extent.

By signing the OLA you commit yourself to acquire between at least 15 and 30 ECTS per term. It is required that the Transcript of Records, which you will receive from your host university at the end of your Erasmus study abroad, also lists between at least 15 and 30 ECTS per term. If you receive less than 15 credits per term, you have to submit a statement confirmed by your Erasmus departmental coordinator at Ruhr-Universität Bochum. In case the statement is not substantial, your Erasmus grant may have to be fully or partially paid back. Exceptions can only be made in justified cases of hardship. For questions, please contact the International Office.

Grant agreement

The Erasmus Grant agreement is your scholarship agreement and a very important document. It regulates your rights and obligations as an Erasmus student. Therefore you should read it thoroughly. You will receive two copies of the Grant agreement via post. Please sign one version and submit the original (!) to the International Office by the deadline. Scans will not be accepted. The second version is for your own personal records.

First OLS language test

One of the prerequisites in receiving a Erasmus grant is to take the first OLS (Online Linguistic Support) test. Depending on the language of instruction you specified in your online grant application, you will receive an invitation to take the test via email. Please note, there is no offer for Turkish available as of yet. Please check your spam folder should you not receive the invitation. Contact the International Office if you do not received an invitation.

More information (only available in German)

Organisational matters

Language preparation
It is of course necessary to have reasonable command of the relevant language of instruction to follow courses at your host institution. Many host universities also require a minimum level for the language of instruction and corresponding proof. Therefore it is recommendable to prepare early and take language courses, e.g. at the University Language Centre (ZFA) For further information regarding language requirements, please visit the website of your host university.

Auslands-BAföG
If you receive “Domestic BAföG“ or are just under the cut off point: apply for BAföG with the purpose of studying abroad! An application should be submitted at least six months before the beginning of your study abroad, however we encourage you to still give it a try!

More information (only available in German)

Accommodation
You can find accommodation either, if available, in a residence hall of your host university, or via the free housing market in your receiving city. Information about accommodation options and the necessary application forms can usually be found on the homepage of your host university. Please note that in some countries, such as Spain and Italy, it is common to look for accommodation on site.

Insurance
Clarify with your insurance company your insurance status abroad (health, liability and accident insurance) and, if necessary, take out supplementary insurance. As an Erasmus scholarship holder, you can, for example, take out the DAAD group insurance.

More information

Leave of absence
Sometimes it makes sense to take a leave of absence, or in German a “Beurlaubung,“ for the duration of your stay abroad. You will only have to pay a small part of the social contribution fee. However, the semester ticket is not included and you are not allowed to participate in exams at Ruhr-Universität Bochum for the respective term. Nevertheless, study achievements from abroad can be transferred.

More information

Visa
Depending on your host country and nationality, you may have to apply for a visa for your Erasmus studies abroad. Please clarify visa matters in a timely manner.

More information (only available in German)

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