International Office

Credit transfer from abroad

Within the framework of the Erasmus programme, it is intended that the study achievements made abroad will be recognised at the home university.

Important

The two most important documents in the process of transfering credits from abroad are the Online Learning Agreement (OLA) and the Transcript of Records. Keep in mind that your faculty/department/institute is responsible for the accreditation of academic achievements from abroad, not the International Office.

The credit transfer is based on the European credit transfer and accumulation system (ECTS), the examination regulations (Prüfungsordnung) of your individual study programme at Ruhr-Universität Bochum (RUB) and the Lisbon convention (page only available in German).

Before your Erasmus mobility

As the credit transfer does not happen automatically, you will have to start organising before the start of your stay. Consult the web pages of your host institution to gain further information on courses offered. As soon as you have selected courses, ask the Erasmus departmental coordinator of your faculty/department/institute about the transfer procedure.

Fill in the classes you are planning to attend at your Erasmus host institution in Table A of the Online Learning Agreement (OLA) ("Study programme at the Receiving Institution"). You have to select, attend and pass courses that add up to at least 15 to 30 ECTS per term. In Table B, classes or modules are to be recorded that you would equivalently attend at RUB ("Component Title at the Sending Institution").

To guarantee that the Online Learning Agreement (OLA) is binding, this document has to be signed by the student, both Erasmus departmental coordinators. The Erasmus departmental coordinator at RUB thereby confirms that the selected courses will be accredited, and the Erasmus departmental coordinator at the host institution declares that the study plan can be implemented.

Please note that a submission of a complete and signed Online Learning Agreement (OLA) is mandatory for every Erasmus student.

VIDEO TUTORIALS:

Logging into your OLA

Creating your OLA

During your Erasmus mobility

In the first few weeks of your Erasmus study abroad, changes may be made to your original Online Learning Agreement (OLA).

Update your OLA here and indicate all changes accordingly. Have the document signed by both departmental coordinators and sign it yourself. Please also check with your RUB departmental coordinator whether these credits can be transferred as well. Send a PDF version of your changed and updated OLA to erasmus@rub.de.

VIDEO TUTORIAL:

Making changes to your OLA

After your Erasmus mobility

After your Erasmus study stay your host institution will issue you a Transcript of Records, which lists all the courses you attended and the grades you achieved at their institution. This document will allow the accreditation of your academic acievements at RUB. Send a scan of your Transcript of Records to erasmus@rub.de.

The Online Learning Agreement (OLA) is a contract with which you agree to acquire at least 15 to 30 ECTS per term abroad. Thus, we assume that the Transcript of Records also lists at least 15 to 30 ECTS per term. If it contains less than 15 ECTS per term, you need to submit a written statement approved and signed by your RUB Erasmus departmental coordinator. A scanned copy of which will need to be sent to erasmus@rub.de.

If the justification is found invalid, the scholarship may have to be paid back (in part). An exception to this rule can only be made in justified cases of hardship. Your contact person at the International Office will answer any questions you may have.

Contact and advice

Regarding the application and selection process, credit recognition and transfer and any other subject-related issues please contact your Erasmus departmental coordinator.

For general questions about the Erasmus programme, formalities and the mobility grant you are welcome to get in touch with the Outbound Mobility Services of the International Office.

The Erasmus institutional coordinator is Mrs. Jutta Schmid.

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