After your Erasmus study abroad

Upon the successful completion of your Erasmus study abroad, you will have to go through certain formalities to receive the second instalment of your Erasmus grant. The process should take you no longer than 30 days.

Confirmation of stay

The Confirmation of Stay has to be issued by a contact person at your host university no earlier than five days before the end of your study stay. This document provides the exact dates of your stay at the host university. Please email a scan of your Confirmation of stay as a PDF file to RUB's International Office at erasmus@rub.de.

Transcript of records

Send a scan of your Transcript of records as a PDF file to erasmus@rub.de.

The host university must issue and send you a Transcript of records or save your examination results in a database that is accessible online. This document lists all the courses you have completed at the host university. Please check with the host university before your departure how you will receive your official Transcript of records. If the host university sends the Transcript of records directly to RUB's International Office you will be contacted to pick it up. For our records, a scan remains at the International Office.

Important note:

By signing the Online Learning Agreement (OLA) you agreed to acquire at least 15 ECTS per term abroad. If in the Transcript of records less than 15 ECTS points are listed per term, a statement must be submitted and confirmed by the Erasmus departmental coordinator. If there is no conclusive justification, you may have to repay (a part of) the Erasmus grant. An exception can only be made in cases of hardship. If you have any questions or doubts, please contact the International Office.

EU survey

Complete the EU survey. You will automatically receive an invitation via email. This survey is an English-language participant report developed by the EU and must be taken by all Erasmus scholarship holders.

Student report

Complete the student report online. Please note that you will not receive an automatic email invitation.

Submit your report

Payment of the second scholarship installment

The second scholarship installment will be paid when the following requirements are fulfilled:

Confirmation of Stay sent to erasmus@rub.de
Transcript of Records sent to erasmus@rub.de
Student report completed in the online portal
EU-Survey completed (invitation will be sent to you by email)

Study abroad credit transfers

Your department at Ruhr-Universität Bochum can recognise the ECTS achieved abroad based on your Transcript of records from the host institution. Please contact your Erasmus departmental coordinator and/or your examination office.

Send the number of ECTS transferred from your host institution to Ruhr-Universität Bochum via email to RUB's International Office at erasmus@rub.de.

The payment of the second instalment of the Erasmus grant is not linked to the transfer of your ECTS.

More information