How to organise your Erasmus internship

At least four weeks before your Erasmus placement:

• Submit the online application form
• Send the signed application form to Veronika Klasik

To receive the first grant instalment of 80 % of the total grant:

• Sign the Erasmus Grant Agreement (GA). The GA regulates your rights, obligations as well as the duration and amount of your grant. Send the original back to us. Unfortunately, as this is a contract, we cannot accept scans.
• Take the EU online language test (OLS) (you will receive an invitation by email).

Organise your internship stay:

• Non-EU nationals may need to apply for a visa. Please check with your respective embassy whether you need to obtain a visa.
• Organise a sublet for your student accommodation via the AKAFÖ or offer your apartment to incoming students via the International Office
• Organise your accommodation abroad
• If necessary, apply for financial assistance (Auslands-BaföG)
• if necessary, apply for a leave of absence (Beurlaubung)
• Finalise internship details with your receiving organisation

If there are any changes to the conditions of your internship placement:

• Inform us immediately via submission of a completed Learning agreement during the mobility (page 2)

Shortly before the end of your internship:

• Have the Learning agreement after the mobility (page 3) signed by your internship provider
• Have them issue you a qualified internship certificate

Problems, difficulties and hardships:

Sometimes getting settled in a foreign country is harder than expected. Experiencing a "culture shock" is not an unusual phenomenon, but luckily, these feelings are usually only temporary.

If you have any problems or doubts while abroad, please feel free to contact RUB's International Office.
Together we can certainly find a solution.

In cases of hardship, RUB's Psychological study counseling offers individual counseling and can provide helpful information sources.

To receive the second instalment of the Erasmus grant amounting to 20 % of the total grant, no later than 30 days after the end of your internship:

• Submit the Learning agreement after the mobility (page 3) to the International Office showing the actual duration of the internship
• Submit the internship certificate
• Complete the online EU Survey (an invitation will be sent to you by email)
• Submit your final experience report. If you would like to make your experience available to other students, please also send us an anonymised form and we will make your experience report available on our homepage.
• If applicable, have the internship abroad recognised by your department or faculty and submit the proof of recognition